Job Description

Private family in Palo Alto seeks a highly capable, proactive, and grounded Personal Assistant / House Manager to support the principal across three residences: Palo Alto, Manhattan, and the Hamptons. This role is primarily focused on property and household project management, with additional support across events, travel coordination, research, and special projects. The right person is organized, discreet, resourceful, and collaborative. They should be equally comfortable handling logistics, managing vendors, preparing homes ahead of arrivals, and taking on occasional higher-level research or project work. This is a hands-on role for someone with strong judgment, high EQ, and a no-task-too-small mindset. Core Responsibilities Oversee day-to-day coordination across three properties in Palo Alto, Manhattan, and the Hamptons Manage vendors, maintenance schedules, repairs, and household service needs Prepare homes in advance of family arrivals, including maintenance follow-up, household readiness, and detailed punch lists Track ongoing household projects and ensure timely follow-through Support planning and coordination of a future renovation project in Amagansett Serve as the principal's eyes and ears on property-related matters and proactively flag issues Property and Household Management Coordinate multiple moving parts across homes, calendars, vendors, and special projects Create and maintain organized systems, trackers, and status updates Bring structure and follow-through to both recurring needs and one-off initiatives Events and Travel Assist with planning and execution of events hosted primarily in Palo Alto Help coordinate logistics for travel tied to the family's residences Travel ahead of the family when needed to ensure homes are fully prepared for arrival Executive and Research Support Provide occasional executive-assistant-style support, including scheduling, research, and administrative coordination Take on special projects such as market mapping, vendor research, and other organizational initiatives Help build systems and improve workflows using tools such as Google Suite and, ideally, Notion Ideal Candidate Profile Experience supporting a private principal, family office, estate, or multi-property household Strong project management skills with excellent follow-through Calm, capable, and highly organized High emotional intelligence and strong situational awareness Collaborative and adaptable, with the confidence to work independently and the judgment to know when to ask questions Comfortable in a hands-on environment where no task is beneath anyone Curious, tech-comfortable, and open to learning new tools, including AI-enabled workflows Familiarity with Google Suite required Notion experience required New York-friendly and comfortable navigating between West Coast and East Coast environments Logistics Based in or near Palo Alto, California Role will require occasional travel to New York and the Hamptons Schedule flexibility is important; principal offers flexibility in return Some in-person presence required, especially during onboarding and for vendor/property coordination Compensation and Benefits $150,000-$175,000 base salary, depending on experience Paid time off and sick time Paid holidays Laptop provided Long-term growth potential within the role Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. #J-18808-Ljbffr Pocketbook Agency

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